POP UP – SEPTEMBER TO DECEMBER 2026 RELAUNCH
The Pop Up will be receiving a “glow up” at the beginning of September, with the space being thoroughly cleaned and repainted to give it a fresh new look.
If you would like to take part in the next Pop Up session, please email popup.sofap@gmail.com registering your interest by 18 September
Please note that only fully paid-up SOFAP members are eligible to participate in the Pop Up Exhibition.
We are also introducing a new Featured Artist initiative. Please see below for further details.
There is a lot of information here, please read it carefully.
RELAUNCH PRIVATE VIEW
Thursday 1st October, from 6pm. Book your and your invitee’s ticket to the relaunch party here
Tickets are free – Click Here – EVENTBRITE
DATES AND TIMES
It must be reiterated, that all members who take part must steward. If you do not you may have your work taken down.
LOCATION
The exhibition will take place at the following venue:
Former Pizza Express, 1st Floor Fulham Broadway Shopping Centre, left by the escalators
ENTRY FORM (links at the end of this document)
Complete all entry forms clearly.
1. You cannot exhibit without a completed entry form per category
2. You must bring a copy of all your entry forms as these will be used for admin purposes during the
exhibition.
ENTRY FEES
A flat fee of £20 for the following:
• 4 framed works
• 5 browser works
• 25 cards/merchandises
Or
• 4 3D works
• 5 mini market works
• 25 cards/merchandise/miniatures
If you submit both 2D and 3D works, your fee with be a flat fee of £35. If you are also exhibiting cards, them
only 1 set of 25 cards can be submitted.
Entry fee is payable on handing in day.
There is 10% commission on all sales (including cards).
SELLING PRICES
There is no minimum selling price.
Please state clearly on your entry form the price of each item for sale.
SIZE OF WORKS
There is no size limit on the framed works you present but please record the size on your entry form.
Browser works cannot be bigger than 60 x 80 cm.
CARDS
• Please ensure that each card has a clear cellophane cover that is sealed and shows your name and the price.
• Any cards which do not have prices or the artist’s name will be rejected.
MINIATURES
This is new to the pop-up.
Up to 3 miniature artworks can now be included in the 25 items under the Card/Merchandise/Miniatures form. The miniature artworks can be framed or unframed, can include ceramics or other but the dimension cannot exceed 6 x 6 inches (15 x 15 cm) or 5 x 7 inches (13 x 18 cm).
As with other works in the pop-up, once sold, these can be replaced. There is no price limit on miniature works.
- FEATURED ARTIST
This is an exciting and new way of selling at the pop-up. You can display 2D or 3D works produced by yourself, merchandises and cards that feature your own work,
any sketchbooks and works in progress, You could even do a demo of your work. If in doubt as to whether something would be acceptable, please contact a Committee member.
There is no limit to the number of works you can bring. HOWEVER, you cannot remove existing works from the walls, but you may wish to move some browser works or 3D works to the Featured Artist table.
• An additional fee of £10 will be charged for the use of one table, 2 x 1 metre in size
• Your allocated dates and space will be decided by the committee and all decisions are final. If you cannot work to these dates you may swap with another artist but it will be down to you to organises this swap and inform the Committee
• You are solely responsible for setting up your table on the Tuesday or Wednesday prior to your start date. Dismantling must be done either after closing at 7pm on the Sunday or on the Monday. The next artist will then set up on the Tuesday or Wednesday.If you require stands or plinths, please bring your own. SoFAP can only provide a white table cloth, if needed
• All works for sale must be priced and clearly labelled, with paperwork completed and placed in the blue folder, Please use the new “Featured Artist” form for this purpose and not existing pop-up forms.
• A 10% commission will be taken on all works sold commissioned during your Featured Artist period.
• Depending on the number of artists who are interested in this, the duration of your space will be either 2 or 3 weeks. If there is a high number of exhibitors wishing to take part in “Featured Artist”, names will be drawn out of a hat and this will also determine the duration of the slot.
• You may be present some/all of the time you have the stall but this is in addition to any stewarding you do.
NOTE:
• You are solely responsible for the insurance of your work. SoFAP cannot accept responsibility for damage or loss, however caused.
LABELS (links at the end of this document)
• You will find labels on the website.
• If you are using your own labels to identify your works, the labels will need to include the following
information:
– Name of artist
– Title of work
– Medium
– Price
• Every framed work requires 2 labels on the back, both with the same information:
Label 1: Glued or taped to the back of the work.
Label 2: Strung (like a luggage label) and attached to the back with tape so that it hangs down over the top of the picture. This will help with hanging and identifying works with labels for the walls.
For 3D and Mini Market works, a label needs to be taped to the work.
• You will also be required to complete a sticky label on handing in day which will be on display for visitors/
buyers.
• Browsers works need 1 completed label glued or taped to the back.
THE COMMITTEE WILL REJECT ANY FRAMED WORKS WHICH ARE:
• NOT PRESENTED WITH D-RINGS AND CORD/WIRE
• ARE PRESENTED IN CLIP FRAMES
• ANY WORKS ON PAPER THAT DO NOT HAVE A GLASS PROTECTION WHEN PRESENTED
FRAMED
HANDING-IN
PLEASE NOTE THE HANDING-IN TIME OF 1.00-3.00PM ON SATURDAY 26TH SEPTEMBER AND SUNDAY 27TH SEPTEMBER. We will not accept any work on any other day and outside of these times. If you cannot deliver in person, please ask a family member or friend to do so and inform the Pop-up Committee.
• Present your items, unwrapped, at the reception desk, together with your entry form.
STEWARDING
It is a condition of this Pop-Up that all exhibitors commit to at least one stewarding slot for each of the 12 weeks of the duration of the Pop-Up.
We will need 2 stewards per stewarding slot.
EXHIBITORS NEW TO THE POP-UP
New exhibitors will need to allow extra time at handing in for a briefing on fire drill, health and safety, collecting keys for the exhibition space, the Pop-Up WhatsApp Group and general Pop-Up administration.
PICK UP OF UNSOLD WORKS
All works that are exhibited at the pop-up must remain in the pop-up and cannot be taken unless sold. If you are thinking of exhibiting elsewhere during the pop-up period, please bear this in mind.
Pick up of unsold works will be on Saturday 19th or Sunday 20th December. No works can be left at the venue after 20th December. If you cannot pick up in person, ask a family member or friend to do so on your behalf and notify the Pop-up Committee.
Top Tips
For framing and work presentation: CLICK HERE
SOFAP also have a video on YouTube illustrating what we expect for framing and mounting work: CLICK HERE
For FAQ’s please read this: CLICK HERE
We look forward to seeing you on handing in day!
Pop-Up Committee
FORMS
Click on the links below for PDF forms. Complete and bring entry form to the Pop-Up
Pop-Up Information Sheet Autumn 2026
Pop-Up Card/Merchandise Entry Form
